by Wilbert Flores | June 15, 2017
These days, going digital is the way to go. The online world allows us to operate more efficiently. In a fast-paced world we live in, efficiency must never be compromised.
The e-procurement process is indeed a great breakthrough in tendering. It allows tenderers to be more efficient with their work. However, as tenderers, we must keep in mind that online tenders does not do all the job for you.
Here are some common mistakes tenderers usually commit in using online tender tools, and we included tips on how to avoid them:
1. Incomplete forms
You might think that going online gives you the right to lax and be careless. It is important to fill out every response form. Incomplete forms may not just disqualify you but, will also give the bidders the impression of your company’s negligence and lack of responsibility.
Forms may generally look alike. Nonetheless, they have differences when it comes to the details needed. Make sure to run through each form thoroughly or else, your tender will be marked as non-responsive.
2. Uncertified documents and up to date certificates
Imagine putting all of your efforts in vain just because of uncertified documents. While it is true that getting all of the documents in your tender proposal as true copies; it is also true that you response to the tender can also be disqualified due to uncertified documents.
Another factor that can disqualify your response to tender is outdated certificates. This applies especially to government tenders. A government entity may ask you to attach compulsory documents or your annual financial statements.
3. Not reading the fine print
Just because it is in fine print does not mean you have the privilege not to read it. In fact, this is one of the most important parts of a document. Failure to do so might cause you mishandled shipping or unexpected charges.
4. Not proofreading
It is true that grammatical errors do not ensure the failure of your tender proposal, and it do not ensure your tender’s success either. Only one thing is certain, and that is your quality of work decreases, as well as your chances of winning in the tender process.
Make sure to read, read, and read your tender proposal again. It is advisable to have at least three proofreaders that will go through your manuscript. In these times, a fresh eye is better.
5. Lack of clarity, quantity over quality
A long proposal may look like something full of information but, when words just go around without carrying the real essence of what you are trying to bring out, then everything in your document is meaningless. Stating your objectives clearly and keeping your answers brief,concise, and most relevant is key.
You cannot just compromise the quality of your work just to let the client show that you can do a lot of things, that you can be capable of writing a proposal in long form. The concept of quantity over quality can also be applied when a company thinks that submitting more tenders means they have more chances to success.