Written by: Wilbert Flores
Let’s face it, the tendering process is tedious and long. Nevertheless, when you get it done right, all of your efforts will be worth it.
For beginners, the whole tendering process might be confusing. Here’s a quick guide on how to go about the whole tendering process:
- Looking for contracts
Contracts do not just come knocking at your door; you have to look for them. As they say, “The early bird catches the worm.” You can look for contracts on local and national newspaper ads, and on professional magazines. While you are at it, it is best to grow your network that will contact and pick up information for you.
- Assessment: weigh the pros and cons
Now that you have looked for a contract, you do not just base your decisions from the feeling of wanting to have it. This stage requires thorough reading and analysis.
You might want to ask yourself, would the work fit in with my business strategy and capabilities? In the long run, will the company meet quality accreditations and will this ensure financial stability? Assessment is the key, and what you do not want to happen is to compromise your staff and the company itself in order to meet the demands stated.
- Ask questions
As beginners in this field, you might encounter unfamiliar phrases. There may be times when the requirements from the tender request is unclear for you. The best thing to do is quiet simple; clarify these with the tender coordinator. There is no harm in asking.
After doing so, it is important to do a research on your buyer and look on the type of companies that won in the past. You might get ideas on how they won the process by looking at what the contracting agency is looking for.
- Prepare your bid
After analysing and studying, now is the time to prepare for your bid. This is where all of the studying and knowing your buyer is applied, as this is where you get to respond to their wants. Your bid must state your structure and propositions clearly, so as not to confuse your buyer.
To make your bid more compelling, look for referees who can attest to your work-related experiences. Nothing is much simpler than getting a word from a fellow. More importantly, you gain your buyer’s trust through them.
Preparing your bid also means understanding the payment terms. Make sure you are aware of the payment schedule, to avoid penalties in the future and more importantly, not breaking your buyer’s trust.
- Maintain contact
Your bid can be successful or not. Eitherway, it is important to request for a debriefing where you get to have feedback from the panel. Here, you get ideas on what have gone wrong and improve these on your next tender. Also, address your concerns and complaints in a professional manner. As beginners, never be afraid to learn from your experiences. Communication is the key.
- Information sessions
The e-procurement process is seen as one of the most efficient tools in managing procurement processes in the market today. Indeed, learning is a never-ending process. With that at hand, there are a lot of free educational seminars offered. Click here to know more.